Stages and outcomes - Applicairn

Every application has a stage. The stage is where that role sits in your search, and it is what the dashboard columns and the analytics funnel both use.

Open stages

Stage	Meaning
Saved	You kept the posting and have not submitted.
Applied	You submitted an application. New captures start here.
Talking	You are in conversation — a recruiter reply, a screen being scheduled, back-and-forth that is not yet a formal interview loop.
Interviewing	Interviews are underway.
Onsite	An onsite loop, or the equivalent final round.
Offered	You have an offer.

Priority stars are separate from stage. A role can be Applied and still be your top priority, or Offered and low priority if you are not going to take it.

Who moves the stage

Three things can change it:

You, by dragging a card on the dashboard or editing the application.
A forwarded email, when AI Review confirms an interview, an offer, a rejection, or a general update that implies a new stage.
The product itself, when an event you already confirmed implies the next stage.

A drag on the dashboard writes a stage override. The override wins over the stage that would otherwise be derived from events. Use an override when you know the column is wrong. When you want events to drive the column again, clear the override on the application.

Closing a search

An application is closed with one reason:

Reason	When to use it
Rejected	The company passed.
Withdrawn	You pulled out.
Declined	You turned down an offer or a next step.

Closed applications stay in your account. They count under Closed on the dashboard, they drop out of the reminders banner, and they remain in analytics for the window you are looking at. Reopen one by clearing the closed reason if the role comes back.

Rejection mail does not close the job by itself

Forwarded rejection email becomes a suggestion in AI Review. The application closes when that suggestion is confirmed, or when you set the reason yourself.